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Administrative Assistant Apply Now

Industry: Real Estate
Location: Atlanta (Buckhead)
Required Skills: Requirements/Qualifications: • High school diploma or GED (college degree or college hours preferred but not required) • Preferably 1-2 years of recent commercial real estate experience • Preferably have recent Windows-based real estate accounting software package experience • Ability to use a 10-key calculator • Strong competency in bookkeeping, with solid analytical skills and ability to research problems • Must have intermediate Microsoft Word and Excel proficiencies • Ability to keep information strictly confidential • Must be able to handle multiple projects, changing priorities and a continually heavy work load • Exceptional oral and written communication skills • Must be detail-oriented • Strong customer service orientation • Communicates by telephone, email, video conferencing, satellite broadcasting and in-person • Uses a computer several hours each day
Preferred Skills:
Education: High School/GED with college courses preferred
Salary: $35 - $38,000 + outstanding benefits!

Top ranked commercial real estate company seeks to hire an Administrative Coordinator for their Buckhead offices. This is an outstanding opportunity to join a highly touted CRE company. You will be responsible for performing routine duties primarily dealing with lease commission administration, AP, AR, and assisting the Controller. The position will be expected to use the assigned real estate accounting software (e.g., xRM, Workday, etc.) to perform his/her tasks. The Administrative Coordinator will work with the Controller to ensure that all required duties as described below are being performed on a timely basis and deadlines are met.
Ideally wanting some with 1-2 years’ experience in commercial real estate, someone who is detail-oriented, has administrative experience and is OK being in an administrative role long term.

Responsibilities:

LEASE ADMINISTRATION...

• Primary responsibility is to review executed documents and use source documents to verify commission deals entered, by broker admins, into the accounting system xRM.
• Enter deals directly into xRM for teams who do not have dedicated broker admins.
• Enter lease commission deal adjustments into xRM, as required.
• Give all details to Controller for review and approval (new deals and adjustments).
• Send all details to Home Office for processing.
• Obtain W-9's from outside brokers (for teams without administrative support).
• Prepare and mail invoices to clients for commissions due (includes modifications, if needed, and second half invoices (for teams without administrative support).
• Understanding and knowledge of the commission process a real plus.
• Manage the pipeline system including running reports, validating and modifying information, and $10K plus follow-up.

ACCOUNTS RECEIVABLE...

• Back-up to Corporate deposits preparation (for regions where the need exists).
• Review incoming checks to assign invoices to checks.
• Run accounts receivable report twice per month (or as requested by Controller) and follow-up on collection of past due amounts.
• Prepare monthly AR variance report for Controller

GENERAL/ADMINISTRATIVE...

• Perform miscellaneous administrative support functions requested by the President and the Controller including, but not limited to, travel, calendar management, expense reports, meeting coordination, etc.
• Interface and effectively communicate with Team Members, including the brokerage teams.
• Effectively utilize the assigned real estate accounting software to perform required tasks.
• Assist Controller with revenue and expense analysis.
• Run and validate monthly production reports (Top 25, Commission Award, Production reports to Workday).
• Handle Ad hoc reporting requests.
• Work with/provide some xRM training for new Broker Admins.
• Request expiring contract information for independent contractors who receive draw payments or additional monthly payments. Work with controllers to ensure contract information is up-to-date so IC's are not over or under paid. Work with P2P Assistant Controller to update contracts.

Requirements/Qualifications:

• High school diploma or GED (college degree or college hours preferred but not required)
• Preferably 1-2 years of recent commercial real estate experience
• Preferably have recent Windows-based real estate accounting software package experience
• Ability to use a 10-key calculator
• Strong competency in bookkeeping, with solid analytical skills and ability to research problems
• Must have intermediate Microsoft Word and Excel proficiencies
• Ability to keep information strictly confidential
• Must be able to handle multiple projects, changing priorities and a continually heavy work load
• Exceptional oral and written communication skills
• Must be detail-oriented
• Strong customer service orientation
• Communicates by telephone, email, video conferencing, satellite broadcasting and in-person
• Uses a computer several hours each day

Company offers a salary in the $35 - 38,000 range plus outstanding benefits. Flex hrs offered, could be 8-5, 8:30 - 5:30 or 9-6. Convenient to public transportation and company offers paid parking for those who choose to drive. Beautiful offices, great team!!

For immediate consideration please forward your resume to jim@jrp-atlanta.com.

THIS IS A PERMANENT DIRECT HIRE OPPORTUNITY AND OUR FEES ARE ALWAYS ASSUMED BY THE HIRING COMPANY.

Keywords: administrative, accounting, coordinator, assistant, clerical, real estate, property management, commissions, lease administration, accounts receivable, accounts payable, xRM, bookkeeping

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