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Real Estate Administrative/Brokerage Assistant Apply Now

Industry: Real Estate (Commercial/Office)
Location: Atlanta, GA (near Northside Hospital)
Required Skills: 4+ years experience as an administrative professional within a commercial real estate environment. Strong interpersonal skills and teamwork abilities. Proficient in MS Office Suite (Word, Excel, Adobe and Outlook) and any specific required software. Knowledge of or ability to learn and use other more specialized software (RealQuest, CoStar, PhotoShop, Aerials Express, DataBank, Business Wise, and other Company-specialized software). Have an advanced knowledge and ability to complete word processing tasks (correspondence, reports, memos, proposals, tour books, charts, agreements, mass mailings, etc.). Excellent proofreading and organizational skills. Attention to detail and accuracy mandatory. Possess an advanced proficiency in navigating and conducting Internet searches. Show a willingness to complete projects in a timely and efficient manner. Show initiative in taking ownership of all projects through completion.
Preferred Skills:
Education: College helpful
Salary: $50 - 55,000 + bonus and excellent benefits!

Real Estate Administrative Brokerage Assistant
About the Job
Full service top-ranked commercial real estate company located near Northside Hospital seeks to hire an experienced RE Brokerage Assistant. Company handles office, industrial, retail, land, investment sales (mostly retail and office) and property management. This position supports, primarily, retail, office and some industrial brokers. Commercial real estate experience is important, but attitude is critical. High energy, willing to learn and grow, can-do, self-starting and a team player - their admin team has to be versatile and backs each other up all the time. There's peaks and valleys in terms of being busy with direct broker work. We need someone who will be productive without having someone looking over their shoulder, or having to be told what to do all the time. Company provides admin staff with laptops and allow for flex work time to the extent possible, but that comes with responsibility and a bit of blurring the edges of work hours. It's a give and take!

All of their admins have private offices with doors, so social distancing while in the office is very achievable, they enforce masks while in corridors or public areas, and still minimize numbers in any meetings. Most of their brokers are out of the office frequently, so while they’re fully open, they have limited population in the office at any given time. Currently they have curtailed hours due to Covid – 8:30 am – 3:30 pm to reduce the amount of time people are exposed to others. They may go back to 5:30 closing time October 1, TBD.

Responsibilities:

Must have a demonstrated track record in multi-tasking, communicating effectively, and thriving in a fast-paced environment.
Proactively anticipate upcoming projects and needs of brokers by prioritizing, communicating and balancing the workflow.
Excellent oral and written communication skills.
Support includes assisting up to 7 commercial real estate brokers who specialize in land, industrial, office and/or retail.
Prepare memoranda, letters, proposals, leases, charts, tables and other documents using various software packages.
Provide support through copying, scanning, faxing, and mailing as requested by assigned brokers.
Liaison between brokers and the marketing department in creating property flyers and presentation packages and assisting marketing as necessary in the process.
Prepare and assemble information/presentation packages for property tours, listings, and/or marketing a property.
Research property information, including ownership, zoning, etc.
Prepare aerials using aerial software.
Maintain property listings for assigned brokers in CoStar and LoopNet.
Process closing documents.
Prepare internal paperwork to submit to accounting for leases and/or purchases of property.
Provide rotating reception relief (along with other assistants) during lunch hour and morning or afternoon breaks.

Requirements:

4+ years experience as an administrative professional within a commercial real estate environment.
Strong interpersonal skills and teamwork abilities.
Proficient in MS Office Suite (Word, Excel, Adobe and Outlook) and any specific required software.
Knowledge of or ability to learn and use other more specialized software (RealQuest, CoStar, PhotoShop, Aerials Express, DataBank, Business Wise, and other Company-specialized software).
Have an advanced knowledge and ability to complete word processing tasks (correspondence, reports, memos, proposals, tour books, charts, agreements, mass mailings, etc.).
Excellent proofreading and organizational skills.
Attention to detail and accuracy mandatory.
Possess an advanced proficiency in navigating and conducting Internet searches.
Show a willingness to complete projects in a timely and efficient manner.
Show initiative in taking ownership of all projects through completion.

Company offers a salary in the $50 - 55,000 range (possibly more if your experience can justify) with excellent benefits including bonus based on profitability and performance. They do offer a nominal holiday bonus $100 gift card for all staff and performance based bonus is discretionary (possibly 2 – 4% of salary depending on company performance) plus cost of living type annual increases (around 3%). For the right candidate, our client is willing to offer a review with possible raise after 3 months on the job, again, if your skills and experience warrant.

For IMMEDIATE consideration please forward your resume to jim@jrp-atlanta.com. Also, to facilitate prompt processing please visit www.jrp-atlanta.com to complete our online application.

THIS IS A PERMANENT / DIRECT HIRE OPPORTUNITY AND OUR FEES ARE ALWAYS ASSUMED BY THE HIRING COMPANY.

Keywords: administrative, assistant, coordinator, brokerage, commercial, real estate, commercial real estate, property management, investments, leases, land, industrial, office, retail real estate, zoning

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Real Estate Administrative/Brokerage Assistant Apply Now

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