Commercial Real Estate
Industry: Administrative/Property Management
Location: Ponte Vedra Beach, FL 32082
Education: 2-year degree and/or 4-years equivalent work experience
Salary: Company offers a salary commensurate with skills and experience. Benefits include Medical and Dental with generous employer contribution, Healthcare Savings Account, 401(k) - eligible after 60 days, Basic Life/AD&D & LT Disability 100% employer paid, 8 - 10 paid Holidays, 16 days PTO upon hire - increases 1 day per year of service up to 26 days, and various Leaves of Absences.
Established full-service commercial real estate company seeks to hire a Property Assistant to provide support to the Property Manager for this exceptional retail asset in Ponte Vedra Beach, one of Florida's most affluent and prestigious recreational and residential destinations. You will be responsible for assisting the property manager in the overall administration and operation of the property with respect to the organization of vendors/contractors, owner and tenant information, and policies and procedures. Ideally, we would love to find someone with property management experience, but willing to train someone with a strong admin background.
Reviews vendor/contractor invoices for accuracy as needed and facilitates preparation and manager approval in order to facilitate prompt payment.
Supports as necessary the accounting team and/or property manager in investigating tenant delinquencies by contacting the tenant and/or accounting in order to ensure property payment or to learn the status of the delinquencies.
Assists in preparing the annual budget for the properties by gathering and organizing expense information throughout the year and calculating future expenses based on this historical information.
Acts as back-up t the property manager when they are out of the office for extended periods.
Assists in preparation of or prepares monthly property financial reports as requested.
Carries out mailings (e.g., SNDAs, Estoppels, Move-In/Commencement letters).
Tracks and follows up on Certificates of Insurance.
Implements and Manages Building Engines.
Sets up utilities at new properties and tracks and follows up on tenant HVAC maintenance contracts.
Transitions hard copy files to e-filing system.
Organizes vendor/contractor databases.
Updates and distributes monthly property management lists.
Fields/screens calls to property manager.
Supports the preparation of annual operating expense, CAM, Tax and Insurance reconciliations as requested.
Other duties as assigned.
2-year degree and/or 4-years equivalent work experience.
Must be a self-starter, self-disciplined, and highly organized.
Microsoft Word, Outlook, Excel, invoice processing, and proficiency in Certificates of Insurance most helpful.
Excellent verbal and written communication skills.
Dependable, strong work ethic and ability to work well with clients and teammates.
Company offers a salary commensurate with skills and experience. Benefits include Medical and Dental with generous employer contribution, Healthcare Savings Account, 401(k) - eligible after 60 days, Basic Life/AD&D & LT Disability 100% employer paid, 8 - 10 paid Holidays, 16 days PTO upon hire - increases 1 day per year of service up to 26 days, and various Leaves of Absences.
For immediate consideration please forward your resume to firstname.lastname@example.org. We handle due diligence from our end via phone and/or Zoom and you'll meet the Property Manager face-to-face.
THIS IS A PERMANENT DIRECT HIRE OPPORTUNITY AND OUR FEES ARE ALWAYS ASSUMED BY THE HIRING COMPANY.
Keywords: property, property management, property assistant, assistant property manager, administrative, real estate, retail properties, commercial properties, administrative assistant, property administrator, tenant services coordinator, certificates of insurance, estoppels